MEETING OF THE BOARD OF DIRECTORS OF
BRITTANY LAKES HOMEOWNERS ASSOCIATION, INC.
September 24, 2009
NOTICE
The regular Board of Directors meeting was held at the League City 
, 1700 Brittany Bay Boulevard in League City, Texas 77573-5135 at 6:40 p.m. per Waiver of Notice.
PRESENT
| Todd Edwards | President | |
| Linda Lorch | Vice President | |
| Greg Ellis | Secretary/Treasurer |
ABSENT
| Monica Foster | Director at Large | |
| Ron Wright | Director at Large |
ALSO PRESENT
| Joanne Williams | PCMI Project Manager | |
| John O’Donnell | Water Logic | |
| Paul Marks | Water Logic | |
| Officer Eric Cox | League City Police Department | |
| Residents | Sign-In Sheet Filed with Minutes |
QUORUM
Management announced a quorum was present and the meeting was called to order at 6:45 p.m.
GUEST SPEAKERS
John O’Donnell and Paul Marks discussed developing a plan to locate common area sprinklers and prepare a written report outlining those locations and the irrigation controllers servicing them. The proposal for the permanent irrigation map would be at a cost of $6845.00. They provided an irrigation plan and announced it would cost $31,361 to place the Smart Water readers on the eleven irrigation controllers to reduce the irrigation expense by approximately 40%. The Board noted that while the water savings was minimal, the electrical cost to run the large pump at the big lake would be greatly reduced as would the wear and tear on the pump extending the useful life of an expensive common area component. Due to the high cost, the Board deferred on an “all-in” investment decision at this time. Since most of the Association common area irrigation water comes from the big lake, it is likely not economically attractive to replaced all controllers with Smart technology. More study is needed.
HOMEOWNER FORUM
The Board discussed Hurricane Ike related repairs with owners. The board extended the request from the owners on Harlequin Court and Watercrest Harbor Lane for an extension to complete the repairs and if the repairs are not completed prior to the next meeting the owners will be asked to attend a hearing at the October board meeting.
MINUTES
The Board reviewed the minutes of the regular meetings held on Thursday, August 20, 2009. The Board waived the reading of the minutes and upon a motion made, seconded and carried, the Board RESOLVED to approve the minutes as submitted.
FINANCIAL REPORT
The Board reviewed the preliminary 2010 budget and agreed to review the draft submitted by PCMI prior to the October 15, 2009 meeting for approval and distribution to the Association. Management will provide a draft cover letter for board review to accompany the annual invoice.
COMMITTEE REPORTS
Architectural – No report
Beautification – Director Lorch discussed meeting with the landscaper and management to inspect the pool enclosure areas for future renovations.
Neighborhood Watch – Chairperson John Vance introduced Officer Eric Cox of the League City Police Department who discussed the status of the CAMSTAT Program and their next meeting scheduled the morning of either Thursday, October 15th or October 22nd at Command Central. Officer Cox presented a breakdown of blue, green, yellow and red on a color coded map reflecting area crime announcing Brittany Lakes is located in the blue area that is the lowest in reported crimes involving speeding, vandalism and burglaries committed. He reported that LCPD has received three EMS calls to the community pool during September. The Board would like to report these findings to residents at the Annual Meeting.
Communication – The Board reviewed the plans for the annual National Night Out celebration scheduled for Tuesday, October 6th between the hours of 6:00pm through 9:00 p.m. in the park area adjacent to the pool parking lot. The Committee Chairperson Cathy Ringueberg took over the final planning and follow through for this year and signs will be purchased at The Sign Shop for the event. The Committee will coordinate the food, beverages and entertainment for the community.
OLD BUSINESS
Playgrounds of Pearland proposal included additional wood fibar for the large playground by the pool and the two satellite locations that will be addressed following the rainy season.
NEW BUSINESS
Common Area Painting – Upon a motion made, seconded and carried, the Board RESOLVED to approve the proposal submitted by Jr.D Construction in the amount of $2500.00 to pressure wash and paint the lettering on the entry monuments and FURTHER RESOLVED to approve the proposal submitted by Jr.D Construction in the amount of $4750.00 to pressure wash and paint the entry Tower including the ornamental iron fencing and the ornamental iron fencing around the pool facility.
Dual Head Light Pole – Upon a motion made, seconded and carried, the Board RESOLVED to approve the proposal submitted by Clinton Electric in the amount of $5712.30 to remove the existing single head pole and replace with a new dual head pole light to match existing light poles in the park area adjacent to the pool.
ACTIONS TAKEN BETWEEN MEETINGS
Upon a motion made, seconded and carried the Board RESOLVED to ratify approval of the proposal submitted by Carroll Childers Company in the amount of $4510.79 for the replacement of the 230v 1-phase submersible pump for the small pond by the pool bridge.
MEETING DATE
The Board meeting is scheduled to be held on Thursday, October 15, 2009 at 6:30 p.m. at the League City , 1700 Brittany Bay Boulevard in League City in the large conference room.
ADJOURNMENT
The meeting was adjourned at 9:05 p.m.
BRITTANY LAKES HOMEOWNERS ASSOCIATION, INC.
______________________________________________
Greg Ellis, Secretary/Treasurer