MEETING OF THE BOARD OF DIRECTORS OF
BRITTANY LAKES HOMEOWNERS ASSOCIATION, INC.
June 3rd, 2010
NOTICE
Pursuant to Article VI, Section 1 of the Bylaws of the Brittany Lakes Homeowners Association, Inc. a meeting of the Directors was duly called and held on June 3rd, 2010 at the League City 
located at 1700 Brittany Bay Boulevard in League City, TX 77573.
IN ATTENDANCE
In attendance representing the Brittany Lakes HOA Board of Directors were, John Dunn, Greg Ellis, and Tor Savidge and Todd Edwards. Also in attendance representing Spectrum Association Management was Jennifer Roberson.
DETERMINATION OF QUORUM
A quorum of Board members was announced by Todd Edwards and the meeting was called to order at 6:43pm.
HOMEOWNER FORUM
No Homeowners Present.
MINUTES
The Board of Directors reviewed the previous meeting minutes. Director Savidge proposed an amendment to the minutes. Director Edwards motioned and Director Dunn seconded signaling a unanimous vote to approve the amended minutes.
FINANCIAL REPORT
The Board of Directors was provided information the Association financial report as of May 31, 2010. The Board was advised that the current month’s expenditure exceeded the budgeted allotment due to a payment for February landscape services that had gone unpaid. Director Ellis noted that in his proposed amended budget, he would like to clearly demonstrate the balances and expenses for the capital reserve account separately which can include a different balance sheet and summary report for the operating account and then for the reserve account. Spectrum will verify if this can be done.
COMMITTEE REPORTS
Architectural – TODD EDWARDS
Director Edwards requested that the Board determine a date when they can all get together to complete the ARC guideline document. The Board has tentatively set a date of June 15th at 6:30pm to get together and complete the document. The Board also discussed the process for ACC reviews. Spectrum advised that during inspections, any noted or visible construction on a property is cross-referenced to verify if the appropriate paperwork and approval has been given. Following that, a notice is sent if no request has been submitted or received. Spectrum also verified that following an approval for an ACC request, a follow-up inspection is not completed unless members of the ACC committee schedule this with the owners.
BEAUTIFICATION
The Board discussed the proposed landscaping improvement project. Director Edwards noted that the planting of new trees and shrubs will not begin until the Fall as recommended by Lynn’s Landscape and for now, the project requires the review of the irrigation system to determine the most effective way of adding in new zones to properly irrigate the new plants in the fall. Spectrum will request that Lynn’s Landscape provide a recommendation on developing the most efficient way to add new irrigation zones.
CAMSTAT- JOHN DUNN
Director Dunn reviewed the proposals sent from Iron Shield and HomeWatch for the installation of a new security system. The proposal from HomeWatch must be resubmitted as system components in regards to the DVR system did not match the request of the Board. The 2 proposals were competitively priced and Director Dunn requested to hold off on voting to approve a proposal until he received a revised one from HomeWatch.
COMMUNICATIONS
No Update.
LAKE – TOR SAVIDGE
Director Savidge provided an update in regards to the lake bulkhead issue. The next step will be to attend the MUD #6 meeting to be held Monday, June 7 to proposition the MUD Board to assist in funding the work needed to repair areas of the lake.
OLD BUSINESS
COMMUNITY SIGN REPLACEMENT
The Board reviewed the sign proofs from Property Services. Director Ellis proposed a relocation of the “No Motorized Vehicle” signs around Willow Pond. The Board determined the newly proposed locations were acceptable and voted to approve the proofs as presented.
HOOVER-SLOVACEK OPINION STATEMENT
The Board reviewed the opinion letter provided from Hoover-Slovacek in regards to the matter of fence ownership in the Association. Based on the opinion letter provided, it was confirmed that the perimeter fencing was not owned by the Association. In addition, Hoover-Slovacek advised that the Association could pursue the staining and repair of the perimeter fence sections as described in the declarations and covenants as a required maintenance item under homeowner responsibility. The Board has determined that base don the recommendation from the attorney, they will develop a specific guideline for the maintenance of the fence including timely repair of all houses along the perimeter and also fence color at which point, the attorney will conduct a final review and filing of the guidelines to allow for enforcement through the violation process.
WATER FEATURE PROPOSALS
The Board reviewed the proposals for the water feature located at the pool area. Director Ellis motioned to approve the water feature repair proposal and was seconded by Director Dunn. Director Edwards abstained from the vote on the water feature and with a majority vote, the proposal was approved.
NEW BUSINESS
ASSOCIATION ACCOUNT CORPORATE RESOLUTIONS
The Board was advised that the signer authorizations needed to be updated on the current Association accounts and for the new Operating account. Directors Ellis and Edwards signed off on all authorizations and provided these to Spectrum for notarizing.
MISCELLANEOUS ITEMS
The Board discussed the matter of the irrigation system and areas needing attention. The Board was advised that ECM was completing a thorough irrigation system audit and an additional request had been made from 2 other companies to determine areas needing repair or improvement to the current system. Director Savidge stated that he would like ECM to attend the next meeting to discuss their recommendations for improving the irrigation system but also in improving areas of the landscaping. The Board was notified that ECM will provide a proposal for over-seeding/hydro-mulching the main park area along with their irrigation report. The Board discussed the need to aerate the field area so that fertilizer can adequately be absorbed. Director Edwards advised that if aeration isn’t a part of the contract for this year, when the contract is re-bidded, it should be included.
Director Savidge also requested the GulfCoast Aquatics provide something in writing advising on the state of the baby pool and the surface area. Since they have already provided a verbal indication that the surface of the baby pool is normal, in order to ensure the Board is doing its due diligence in maintaining common areas, GulfCoast should send something in saying there is no need to resurface the baby pool at this time.
Director Savidge also requested that ECM provide something in writing saying that all necessary areas have been secured to the best of their ability to help prevent future vandalism or destruction to valves and pump systems. Spectrum will request these items from the vendors mentioned above.
EXECUTIVE SESSION
The Board went into executive session at 8:52pm.
NEXT MEETING DATE
July 1, 2010, 6:30pm.
ADJOURNMENT
With all business discussed and no other or new business presented to be discussed, the meeting was adjourned at 8:57pm.
___________________________ ___________________________
Authorized Signer Jennifer Roberson
Brittany Lakes Homeowners Managing Agent
Association , Inc.