December 16, 2008 Recall AGM and Elections (Draft)

 

The Annual Meeting of Brittany Lakes Homeowners Association, Inc. (the ?Association?) was held at 7:00 p.m. at Bauerschlag Elementary School, 2051 League City Parkway, League City, Texas pursuant to the notice attached hereto as Exhibit ?A?.

Directors in attendance were Linda Lorch, Todd Edwards, Michelle Nickel and John Vance. Eli Mark was not present. Also in attendance was Sandy Gingles representing Planned Community Management, Inc. (?PCMI?).

Since a quorum was not present at the initial annual meeting called on November 18, 2008 where the quorum requirement is one tenth (1/10) of the membership or 128 lots represented, a recall meeting was assembled on Tuesday, December 16, 2008 where the quorum requirement is one twenty (1/20) of the membership or 64 lots represented. There were 72 members represented either by proxy or in person out of 1278 total lots. Since a quorum was present at this recall meeting, the meeting was called to order at 7:05 p.m. by President Linda Lorch.

Ms. Lorch introduced the Association Board of Directors present. She then explained the first order of business was to elect two directors whose terms had expired. The names of each volunteer nominated to be a candidate for a position on the Board of Directors were read aloud. Two candidates were present at the meeting and were asked to address the membership. Afterwards, the members were asked if there were any other volunteers to be candidates. Since there were no other volunteers to be candidates, the members were asked to mark their ballots for two candidates to fill the two available director positions The ballots were collected by Sandy Gingles and two volunteers from the membership. The ballots and proxies were counted.

Meantime, the financial condition of the Association was discussed. Members in attendance were presented with a 2008 projected and actual expenses and 2009 budget summary.
The next topic of discussion was the confirmation of rollover. Upon a motion duly made and seconded, the following was:

RESOLVED, that any excess assessments for taxable year 2008 which exist over and above the actual expenses paid or incurred for said year shall be applied against the following year’s assessments for operating expenses.

Next, Ms. Lorch gave an update to the membership on several achievements and projects completed in the year 2008. Questions were also answered from members present.

Then, the results from the voting on the ballots and proxies were announced. Two members were elected to director positions. The two candidates that received the highest number of votes were Gregory Ellis and Linda Lorch, who will serve for two year terms

There being no further business, the meeting was adjourned at 7:43 p.m.

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Secretary