Brittany Lakes Homeowners Association, Inc.
Board Meeting Minutes.
August 25, 2022
Pursuant to Article VI, Section 1 of the Bylaws of the Brittany Lakes Homeowners Association, Inc. a meeting of the Directors was duly called and held on August 25, 2022, via Zoom meeting.
IN ATTENDANCE
Representing the Members of the Brittany Lakes Homeowners Association were the following Board members:
- Todd Edwards (President)
- James Charo (Vice-President)
- Kimberly Widener (Treasurer)
Absent with apologies:
- Jeramy Roesler (Secretary)
- Diana Lawless (Member at Large)
Representing Spectrum Association Management, LP was:
Community Manager – Hannah Maskevich
DETERMINATION OF QUORUM
A quorum of Board members was announced, and the general session meeting was called to order at 6:31 p.m.
MINUTES APPROVAL
The meeting minutes from July 28, 2022 were approved as presented.
Motion – James, second – Kimberly; all in favor 3-0
FINANCIAL REPORT
The Board was presented with the July 2022 Financials.
BUSINESS
- The Board of Directors reviewed the Administrative Calendar for upcoming events in the community, such as National Night Out, Fall garage sale and the holiday decorating contest.
- The Board was presented with four proposals for fence repairs throughout the community. The topic was tabled for further discussion.
- The Board discussed updated signs for the tennis court and pool. The signs will include updated regulations and the Board approved to file the new pool rules, pool sign, pool hours of operations and tennis court rules with the County.
Motion – James, second – Todd; all in favor 3-0 - The Board of Directors was presented with three proposals for holiday decorations for 2022. The Board approved the proposal from American Outdoor for $6,156.00.
Motion – James, second – Kimberly; all in favor 3-0 - The Board of Directors discussed the plans for National Night Out, scheduled for October 4, 2022 and approved the following proposals:
• Chick-fil-a: $3,003.94
• PRP Entertainment: $550.00
• Jumps R Us: $285.21 - It was also approved to assemble goodie bags for giveaways.
Motion – James, second – Kimberly; all in favor 3-0 - The Board of Directors reviewed 5 proposals obtained from Horticare, Texscapes, Merit Landscaping, Superior Lawncare and Yellowstone for the landscaping contract renewal. The Board requested to table pending further review and discussion.
- The Board of Directors continued discussion on the 2023 Budget. It was requested to pause discussion until the proposals for the Transfer Pump have been received, to appropriately plan for the Transfer to Reserve budget.
HOMEOWNER FORUM
Homeowner’s present were given the opportunity to present discussion items with the Board and the following was discussed:
- Mark Buehler inquired about a Special Assessment, rather than possibly raising dues, to help account for the Transfer Pump repair costs that will be coming up.
With no further business to discuss in the open forum, the general membership was dismissed, and the Board entered executive session at 7:56 pm.
Director Edwards excused himself from the meeting at 7:58 p.m.
EXECUTIVE SESSION
Variance Requests: The Board reviewed the Variance Request for 1 account. The request was denied.
The Board reviewed items in executive session related to escalated collection and deed restriction matters.
Violation Report: The Board of Directors reviewed the current Violation List and requested to table for further discussion.
The Board of Directors discussed the recent Legal Status Report provided by the attorney.
ADJOURNMENT
With no other business to discuss, the Board adjourned the meeting at 8:22 p.m.
NEXT MEETING DATE
The next Board Meeting is scheduled for 9.22.2022