December 16, 2010 Board Meeting

 

NOTICE

Pursuant to Article VI, Section 1 of the Bylaws of the Brittany Lakes Homeowners Association, Inc. a meeting of the Directors was duly called and held on December 16, 2010 at theLeague City  located at 1700 Brittany Bay  Boulevard in League City, TX 77573.

IN ATTENDANCE

In attendance representing the Brittany Lakes HOA Board of Directors were, John Dunn, Janet Alleman, Todd Edwards and Mariane Maximous. Absent with apologies was Greg Ellis. Also in attendance representing Spectrum Association Management was Jennifer Roberson.

DETERMINATION OF QUORUM

A quorum of Board members was announced and the meeting was called to order at 6:35pm.

CAMSTAT REPORT – LCPD
Officer Stevenson was present to discuss some of the current CAMSTAT work with the membership present. The Officer noted that the main issues or concerns noted in the community were vehicle burglaries and vandalism. In order to execute a plan to address these issues, the police department would pursue a “lock it or lose it” campaign to promote education among residents. Other ideas discussed was to post something on the Association website or in the newsletter to encourage resident responsibility and methods to safeguard against vehicle burglaries.

HOMEOWNER FORUM

1 household was present. The owner inquired on a possible HOA landscape company discount for residents for lawn service. Owner was advised that since the contracts were being re-bid out, this would be an inquiry presented to each company to see if they have such a program available.

MINUTES

The Board of Directors reviewed the previous meeting minutes for September 2010. Director Edwards motioned and was seconded by Director Dunn to unanimously approve the minutes as presented.

FINANCIAL REPORT

The Board of Directors was provided information the Association financial report as of November 30, 2010. Director Edwards inquired on getting a more streamlined report so they didn’t have to review a large packet each month. Spectrum will work on reducing the information to present only necessary information.

COMMITTEE REPORTS

LAKE –

Director Edwards advised that they were hoping to have obtained the engineer report from Bandy & Associates by February 28th.

ARCHITECTURAL – TODD EDWARDS

Director Edwards requested the edited copy of the ARC Guidelines be re-sent for his review.

BEAUTIFICATION – TODD EDWARDS/LINDA LORCH

The Board discussed the current progress of the Landing landscaping project and its near completion. The Board discussed the monument work needed at Altamire and noted that the proposals for the monument would have to be revised as they currently did not include pricing for electrical work for lighting. Based on Board discussion, it was determined that the work would be completed by Lynn’s Landscaping once revised proposals were received and approved. Further discussion was had on the proposals for the fence cleaning and staining. Director Dunn requested revised proposals to more clearly indicate if cleaning was included and the plan for powerwashing (i.e.: water source).

COMMUNICATIONS

Director Alleman noted that the website still listed the old Board members on the page and needed to be updated. Spectrum will advise committee member de Vries of this change.

NEW BUSINESS

COMMUNITY PROJECTS

PUMP REPAIR PROPOSAL

The Board was presented with the proposal from PMC for the needed pump repair at Willow Pond. After review, Director Edwards motioned and was seconded by Director Dunn unanimously approving the proposal for work.

PARKING LOT ON LOON

The Board reviewed all proposals for the parking lot on Loon and Longspur. After discussion, the Board requested that revised proposals be obtained to include more detailed spec drawings from LBJ Services. Further discussion was to be had in regards to preference for stamped concrete or actual brick borders for the space.

ALTAMIRE MONUMENTS

Based on previous discussion, the Board determined that further follow-up would be made with committee member Linda Lorch to facilitate in obtaining an updated proposal for lighting to be included in the Lynn’s Landscaping proposal for monuments.

CARD READER FOR REC. CENTER AMENITIES

The Board was presented with new proposal for the installation of a key card access system for the rec. center amenities. Director Dunn stated that he wanted to review the proposals in depth and would provide his recommendations to the Board at a later time.

NEW RECREATIONAL COURTS

The Board reviewed all proposals previously sent for the addition of new basketball and volleyball courts in the rec. center. Based on the proposals and best options, the Board determined that the addition of 2 new rec. courts plus the addition of new lighting to light the courts would come to an approximate $60K. This discussion was tabled for future discussion and consideration.

EXECUTIVE SESSION

The Board went into executive session at 8:05 pm.

NEXT MEETING DATE

January 20, 2011 @ 6:30pm

ADJOURNMENT

With all business discussed and no other or new business presented to be discussed, the meeting was adjourned at 9:10pm.

___________________________   ___________________________

Authorized Signer                  Jennifer Roberson

Brittany Lakes Homeowners          Managing Agent
Association , Inc.