May 21, 2009 Board Meeting

 

NOTICE
The regular Board of Directors meeting was held at the League City , 1700 Brittany Bay Boulevard in League City, Texas 77573-5135 at 6:30 p.m. per Waiver of Notice.

PRESENT

ABSENT

ALSO PRESENT

QUORUM
Management announced a quorum was present and the meeting was called to order at 6:44 p.m.

HOMEOWNERS FORUM
Those present addressed the Board regarding the installation of trees and plant material behind the homes located on the big lake and asked that the Association consider allowing owner improvements in the common area for the benefit of the community and the wildlife residing around the lake perimeter.  The Board concurred that the area is sparsely planted and that the Weeping Willow would eventually provide shade for birds congregating around the lake and that they would consider proposing guidelines for the Beautification Committee to consider for those areas and that owner donations would be considered on a case basis to insure improvements did not conflict with current landscape criteria or the lake erosion projects.

Owners reported that people were observed fishing in the lake and driving their vehicles on the east side of the perimeter causing damage to common area.  The Board will address relocating existing signs where they may be seen from the street alerting the public may not park there and that motorized vehicles are not allowed.  The Board will review the need for signs notifying people that they may not swim in the lake.

MINUTES
The Board reviewed the minutes of the regular meetings held on Thursday, April 16, 2009.  The Board waived the reading of the minutes and upon a motion made, seconded and carried, the Board RESOLVED to approve the minutes as submitted.

FINANCIAL REPORT
The Board reviewed the financial statement for the period ending April 30 2009 with a balance in the Sterling Bank Operating Account in the amount of $33,348.11 and in the Sweep Account at Sterling Bank in the amount of $198,982.82 for a total of $232,330. The Southwest Securities Money Market Account balance is $383,968.39 and the Smith Barney Reserve Account is $257,716.15.

COMMITTEE REPORTS
Architectural Control ? Todd Edwards, Board Liaison, discussed the options considered for height restrictions on residential playground equipment and advised the Committee was in the final stages of restating the Guidelines and would present to the Board for review and approval in the near future.

Beautification ? Linda Lorch, Board Liaison, advised the Committee could not meet as planned so it would be rescheduled.  The Committee planned to meet with Earthcare Landscape Management to develop a seasonal color program at the entrance and other common areas to determine the anticipated  expense and come up with a plan to include Phase II enhancements.

Neighborhood Watch ? John Vance, Board Liaison was not in attendance.  The Board would anticipate the Committee would monitor deed restriction violations for the purpose of implementing fines where applicable.  The Board announced that Mayor Toni Randall and Chief of Police Michael Jez confirmed they would attend the next meeting to be held on Thursday, June 18, 2009 at 6:30 p.m. to address the community concerns and interests.  The Committee is mailing postcards to the Owners so they may meet the League City Mayor and Police Chief.

Communication ? Jim Turner, Webmaster/Newsletter Liaison was in attendance. Two Committee members attended to observe the meeting.  The Board thanked Mr. Turner for the great first draft of the first quarterly newsletter to be mailed to owners.  The newsletter has become part of the Board?s effort to reach those residents who do not take advantage of the website so they stay informed.

OLD BUSINESS
Collection Policy ? The Board is reviewing the revisions to the policy provided by Hoover Slovacek and tabled a decision until that has been completed.

Private Pool Parties ? The Board discussed the pool hours for private parties and upon a motion made, seconded and carried, the Board RESOLVED to extend the pool hours to 12:00 midnight from 11:00 p.m.

Hurricane Ike ? The Board discussed the remaining repairs stemming from the hurricane and upon a motion made, seconded and carried, the Board RESOLVED to extend the deadline until June 30, 2009 for repairs and directed PCMI to send deed restriction letters to owners not in compliance following the deadline.

NEW BUSINESS
Management Contract ? The Board announced that a Committee had been formed to contact management companies regarding proposals for the Association.

Power Washing ? The Board reviewed the proposal for the power washing all monuments and upon a motion made, seconded and carried, the Board RESOLVED to approve the proposal submitted by Coastal Property Maintenance in the amount of $920.13.

ACTIONS TAKEN BETWEEN MEETINGS
Balsam Lake ? Board ratified payment plan for owner.  If owner defaults all assessments, fees, interest and collection costs are due and payable.

MEETING DATE
The Board meeting is scheduled to be held on Thursday, June 18, 2009 at 6:30 p.m. at the League City , 1700 Brittany Bay Boulevard in League City in the large conference room.

EXECUTIVE SESSION
The Board discussed ongoing deed restriction enforcements at legal, noted that collections had been reduced by 50% in the past 60 days and plan to promulgate a fine policy for repeat offenders.

ADJOURNMENT
The meeting was adjourned at 8:57 p.m.

BRITTANY LAKES HOMEOWNERS ASSOCIATION, INC.

______________________________________________
Greg Ellis, Secretary