August 21, 2008 Board Meeting

 

A meeting of the Board of Directors of Brittany Lakes Homeowners Association, Inc. (?Association?) was held on Thursday, August 21, 2008 at 6:30 p.m. at the Magnolia Creek Clubhouse located at 4751 League City Parkway, League City, Texas 77573.

Linda Lorch, Michelle Nickel, John Vance and Todd Edwards were present as the Board of Directors, which constituted a quorum of Board Members. Eli Mark was not present. Also in attendance were Janet Sakach, CMCA, PCAM and Bob Eaton, CMCA representing Planned Community Management, Inc. (“PCMI”). Owner Members in attendance for part of the meeting were Michelle Schwibinger and Shawn and Margo Heckendorn.

A quorum of Board of Directors was present and the meeting was called to order at 6:42 pm. until President, Linda Lorch arrived a few minutes later and officiated at the meeting.

First, the Board heard from Michelle Schwibinger, who presented the Board with the idea of planting water tolerate foliage in the common areas that hold water with rock surfaces to handle the water flow. She also offered to donate a tether ball set to the Association to be installed at the park located at Essex and Midway at the Association?s expense. She left the meeting immediately after addressing the Board.

Then, the Board reviewed the minutes from the July 17, 2008 Board meeting. After some revisions, a motion was made, seconded and carried. The motion was:

RESOLVED: to approve the minutes from the Board meeting held on July 17, 2008.
Afterwards, the financial statement from the end of July 2008 was presented and there was no discussion.

Next, Linda Lorch presented the Board with specifications including measurements prepared by Wagner Fence and Design of perimeter fences in phase I for review. She requested to have Wagner Fence and Design reimbursed for their time for these services. PCMI was asked to find out what other fence companies would charge to perform this service. Additional research will have to be done to determine if the Association will be able to participate in the perimeter fence replacement in the community.

Then, Michelle Nickel volunteered to coordinate a meeting with Advantage Fence to review the previously approved tennis court gate.
After that, the Board was presented with samples of architectural guidelines. The Board asked PCMI to provide more samples to be used as a model to compose architectural guidelines for the community.

Then, the Board reviewed the audit of the financials including the years 2006 and 2007. Upon a motion was made, seconded and carried. The motion was:

RESOLVED: to approve the audit of the 2006 and 2007 financials prepared by Kenneth R. Johse, CPA.

Next, the Board was presented with a list of the individuals that have volunteered for the community. Todd Edwards volunteered to contact those that volunteered to be involved with architectural duties to organize them to begin working on the architectural guidelines.

Then, after the review of four bids to dig swales, use the dirt removed to fill in low areas and then broadcast seed in areas that were disturbed from the specifications prepared by Jones And Carter, Inc., an engineering firm, a motion was made, seconded and carried. The motion was:

RESOLVED: to approve the bid from Hurtado Construction Company proposal in the amount of $44,412.00.

It was also further:

RESOLVED: to have Jones and Carter, Inc. supervise this work and coordinate the remedy of the issue of water standing on areas on the sidewalk located on Brittany Lakes Drive.

Then, the Board planned for the upcoming National Night Out to be held on Tuesday, October 7 this year. Michelle Nickel volunteered to be responsible for the funds to be spent on this event and all the Board Members will help with this activity. Volunteers from the community will also be encouraged to be involved.

After this, the Board discussed potential dates for this year?s Annual General Meeting. A post card will be sent to members requesting volunteers to be candidates for the available director positions and announcing the National Night Out event.

At 8:58 pm., the Board adjourned the regular session of the Board meeting and the Board went into Executive Session.

Upon the conclusion of the Executive session, the Board officially adjourned at 9:45 p.m.

BRITTANY LAKES HOMEOWNERS ASSOCIATION, INC.

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Michelle Nickel, Secretary