July 17, 2008 Board Meeting

 

A meeting of the Board of Directors of Brittany Lakes Homeowners Association, Inc. (?Association?) was held on Thursday, July 17, 2008 at 6:30 p.m. at the Magnolia Creek Clubhouse located at 4751 League City Parkway, League City, Texas 77573.

Linda Lorch, Michelle Nickel, John Vance and Todd Edwards were present as the Board of Directors, which constituted a quorum of Board Members. Eli Mark was not present. Also in attendance were Janet Sakach, CMCA, PCAM representing Planned Community Management, Inc. (“PCMI”) and Owner Members, Andrea Prasse, John Vareh and Joey and Michelle Cibulski.

A quorum of Board of Directors was present. President, Linda Lorch called the meeting to order at 6:35 p.m. and officiated at the meeting.

First, the Board heard from Clayton Black from Jones & Carter, Inc. who is the firm that evaluated some of the common areas with drainage issues. Mr. Black presented site surveys showing areas that they are proposing to dig swales, use the excess dirt removed to fill in low areas and then broadcast seed areas disturbed. A motion was made, seconded and carried. The motion was:

RESOLVED: to approve the specifications presented to obtain proposals to level three common areas with drainage issues.

Next, Joey Cibulski addressed the Board regarding the speed limit on The Landing Boulevard. He requested that the Board approve to write a letter addressed to the city of League City stating that the Board takes no exception to the proposed speed limit increase by local homeowners. A motion was made, seconded and carried. The motion was:

RESOLVED: to approve to send a letter to the city of League City stating that the Board takes no exception to the increase of the speed limit on The Landing Boulevard from League City Parkway to Loon from 25 miles per hour to 30 miles per hour, but to keep the speed limit 25 miles per hour from Loon continuing east.

Then, the Board reviewed the minutes from the June 19, 2008 Board meeting. After a change, a motion was made, seconded and carried. The motion was:

RESOLVED: to approve the minutes from the Board meeting held on June 19, 2008.
Afterwards, the financial statement from the end of June 2008 was reviewed and discussed.
Next, the Board reviewed the proposed renewal contract for PCMI. After some discussion and a request to meet again within forty-five (45) days, a motion was made, seconded and carried. The motion was:

RESOLVED: to approve to renew the PCMI managing agent contract.

Then, Mr. Vance reported that he had met with the Advantage Fence Company regarding the tennis court gate. After some discussion and consideration of three bids from two different fence companies with two different options, a motion was made, seconded and carried. The motion was:

RESOLVED: to approve the proposal from Advantage Fence Company in the amount of $1,245.00 to replace the tennis court gate with a heavy duty reinforced gate. The Board requested that PCMI get bid resigned, as date of original bid had expired.

Later, Mr. Vance reported on prices he obtained from Kinko?s to process and mail out postcards for the Association. After further discussion, a motion was made, seconded and carried. The motion was:

RESOLVED: to approve the use of Kinko?s to process and mail out postcards for the Association to solicit volunteers to work on several projects to assist the Board.

Afterwards, the Board reviewed four proposals to install a fence to enclose the controls of the large detention pond fountain located near Brittany Lakes Drive behind the lift station. A motion was made, seconded and carried. The motion was:

RESOLVED: to approve the proposal from A & A Fence & Iron in the amount of $1,650.00

The next Board meeting was scheduled for Thursday, August 21, 2008 at 6:30 pm. at the same location.

At 9:00 pm., the Board adjourned the regular session of the Board meeting and the Board went into Executive Session.

Upon the conclusion of the Executive session, the Board officially adjourned at 10:20 p.m.

BRITTANY LAKES HOMEOWNERS ASSOCIATION, INC.

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Michelle Nickel, Secretary