June 19, 2008 Board Meeting

 

A meeting of the Board of Directors of Brittany Lakes Homeowners Association, Inc. (?Association?) was held on Thursday, June 19, 2008 at 6:30 p.m. at the Magnolia Creek Clubhouse located at 4751 League City Parkway, League City, Texas 77573.

Linda Lorch, Eli Mark, John Vance and Todd Edwards were present as the Board of Directors, which constituted a quorum of Board Members.  Michelle Nickel was not present.  Also in attendance were Janet Sakach, CMCA, PCAM representing Planned Community Management, Inc. (“PCMI”) and Owner Members, Megan Turner, May Shupe and Walt and Cathy Ringueberg.

A quorum of Board of Directors was present.  President, Linda Lorch called the meeting to order at 6:38 p.m. and officiated at the meeting.

First, the Board heard from May Shupe who was also speaking for Kevin Murdock regarding the installation of storage buildings that were both denied by the Architectural Control Committee.  The Board requested that an appeal be processed for both members.  Then, Walt and Cathy Ringueberg addressed the Board regarding their concerns about the detention pond and the need for League City to clean out the Landing Ditch to allow for water flow away from the area of Brittany Lakes.  Mr. Ringueberg talked to a representative from the city who stated that this work is scheduled by League City.  They also requested that the ?No Motorized Vehicles? sign installed in the common areas on Brittany Lakes Drive near the detention pond be relocated closer to the city?s lift station area.

Then, the Board reviewed the minutes from the May 15, 2008 Board meeting.  After a few changes, a motion was made, second and carried.  The motion was:

RESOLVED:  to approve the minutes from Board meetings held on May 15, 2008.

Afterwards, the financial statement from the end of May 2008 were reviewed and discussed.

Next, an update was given to the Board on the wind and hail insurance coverage.  Janet Sakach reported that the Applications for the Certificate of Compliance, Form WPI-1 have been filed with the state of Texas on the items that qualified.

Then, Mr. Edwards reported that he had met with the landscape company and that more investigation will be needed to determine the needs of the community for water to be pumped from the detention pond into the irrigation system.  The Board reviewed a report from the landscape company on the needs for water supply to the sprinkler system for the common areas of the community.  Mr. Edwards volunteered to contact both companies bidding on the pump replacement to make sure that their proposals include all of the community?s needs.

Next, the review of the PCMI renewal contract was postponed until a later meeting.

After this, the Board discussed the condition of the wood fences in phase 1 which belong to the homeowners.  Ms. Lorch volunteered to get specifications written for the fences that are visible from the major streets of the community.

Then, the Board reviewed the revised proposals for the replacement of the tennis court gate.  Mr. Vance volunteered to meet with the company with the lowest bid and report back to the Board.

Later, Mr. Mark volunteered to post a notice on the website to solicit volunteers to work on the architectural guidelines.  Ms Lorch volunteered to contact the Architectural Control Committee to request their participation.

Next, the Board reviewed a proposal to install irrigation onto a common area adjacent to a homeowner?s property where the homeowner offered to supply the water.  The Board denied this proposal at this time..

Then, the Board was presented with a draft of the 2006 ? 2007 audit.  The Board will review the draft of the audit and address it at the next meeting.

After this, the Board was presented with the engineer?s report from Jones & Carter, Inc. some of the common areas with areas that are unleveled.  A motion was made, second and carried. The motion was:

RESOLVED:  to approve for Jones & Carter to solicit bids from three reputable contractors to level the three common areas in phase 2 for a fee of approximately $1,500 and investigate repairs to the amenity/detention lake edge for an estimated amount of $1,000.00.

The next Board meeting was scheduled for Thursday, July 17, 2008 at 6:30 pm. at the same location.

At 8:45 pm., the Board adjourned the regular session of the Board meeting and the Board went into Executive Session.

Upon the conclusion of the Executive session, the Board officially adjourned at 9:30 p.m.

BRITTANY LAKES HOMEOWNERS ASSOCIATION, INC.

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Michelle Nickel, Secretary